3C Communicator Features

© Central Core Components

 

 

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Full Document Management System

 

Outline Specification

 

Administration - Users, Groups, Cabinets Permissions etc.

.        User setup Create / delete/edit users & passwords, setup Route box path (folder location) where required and set required          Polling interval.

.        User permissions set as Group Permissions (append, delete, annotate, etc.

.        Group Setup Create / delete / edit

.        Apply permissions and users

.        Apply Cabinet viewing permissions

.        Cabinet setup Create / delete / edit

.        Assign cabinet access to users.

.        Set up rules to automatically assign documents to a workflow.

.        Protect Cabinets from deletion

.        Classifications

.        Set up document classifications such as High Importance / Personal

.        Administrative Audit Trail of actions e.g. creating / deleting / editing cabinets,     users, groups etc.

 

Attachments

.        Documents can have files attached to them. Imported e-mail automatically uses       this feature.

.        Attach external documents and / or other system documents

.        Attached files can be removed, opened, launched, saved out, emailed ,detached into the inbox, and converted to text with OCR.

 

Database

.        Support for SQL 2005 / 2008 SQL Express.

.        Document Management on any of the above.

 

Delete

.        Documents can be deleted permanently with the correct authorization level.

 

Document Creation Editing & Conversion

.        Create documents from within the Document Management System using         installed MS Office applications.

.        Blank and customized templates.

.        Launch existing documents for editing with full audit trail.

 

Document Import

.        Import documents into existing cabinets.

 

Document Level Permissions

.        Permissions can be set at cabinet level for viewing by individual users

 

File import

Document Management System can capture computer files in several ways:

.        Using the file import option within the Document Management System.

 

Add-In for Microsoft Outlook

.          Import E-mails into Document Management System directly from the application, indexed directly to a cabinet, a contact, and assign to a workflow.

 

Mail Merge

.        Ability to create a basic mail merge. Copies of correspondence sent will be saved and indexed if required.

 

Print, fax and e-mail

.        Documents or selected pages from documents within the system can be printed, faxed or e-mailed provided the necessary software is present.

 

E Mail Merge

.        Ability to create a basic e-mail merge.  Copies of correspondence sent will be saved and indexed if required.

 

Scanning paper documents

.        Uses Document Management System interface

.        Scanners: directly connected or network devices (some features only available with directly connected scanners). Network          Devices scan to a route folder for auto collection by Document Management System

.        Access to all functions of chosen scanner (native Interface)